of the Tutorial addresses how to perform certain functions in
AUXDATA, such as querying. It also addresses what to do when unexpected,
and unwanted, events occur, such as duplicate records.
tutorial and learn how to query
the database for a record(s) using the Oracle wildcard
(%). Though the
need for performing direct queries has been alleviated by the
Filter feature, learning to perform queries is a fast way to
find records and will make you a more proficient user of AUXDATA.
Duplicate Member Records
checks new members being entered against existing members based
on last name and birthdate. If any matches occur, it will display
the possible matches for you, and you will need to decide if
the records are in fact for the same or different person. Often,
the reason for getting a duplicate record is because the individual
is already in the system as being Archived or Inactive, or is
Active at another unit. If this is the case, simply restore
the member from archive, reactivate he/she, or arrange for a
transfer. This tutorial covers what to do when AUXDATA finds
a match to your new insert.
Duplicate Resource Records
will warn you if you attempt to enter a duplicate resource,
and it will not let you do so. If you get a warning message
when entering a new resource, simply clear the insert by going
to the Clear menu
and the top of the screen and clicking Record.
If you are entering a resource that is supposed to be at a certain
unit and is not, arrange for a transfer. The following tutorial
simply demonstrates what happens when receiving a duplicate
resource record warning.