ID and Password
If you are
a new user and have not been issued a username and password, contact
via email one of the following personnel who is responsible for
COMO Arthur Reichling (Areichling@batteryny.uscg.mil):
013, 014, 053, 054, 092
Ken Edwards (Kedwards@dll.uscg.mil):
070, 081, 082, 085, 091, 114
Peter Kirschner (Petertk@attbi.com):
095, 113, 130, 140, 170
Bob Platt (firstname.lastname@example.org):
Be very sure
that you have entered your username and password correctly. If
your password is still rejected, try entering it in lower case.
Should you continue to have problems, contact your SO-IS. He/she
can “test” your password to see if it is valid. If
they determine that the password is no longer functioning, they
will refer you to the DSO-IS to have your password “re-set”
& Time Entry
If you are
entering both date and time, the format is DD HHMI
MON YYYY. However, it's much easier to enter the
information with no spaces at all and let AUXDATA do that work
for you. So, enter October 17, 2002, at 8:00 a.m. as 170800OCT2002.
AUXDATA will even automatically capitalize October for you.
only entering the date, the format is MMDDYYYY.
Again, don't enter any spaces. October 17, 2002, would be entered
the date format is DDMMYYYY. So October
17, 2002, would be entered as 17102002.
need to worry about phone number formats in AUXDATA. Enter the
numbers only, with no spaces, no ( ), no - and so on. So, a phone
number should be entered as 3041234567. AUXDATA will format it
for you automatically. You must enter the area code, however.
Crew Under Task Capture
If the crew
is not displaying correctly under Task Capture, try the following:
- Did you
assign crew members to the activity itself?
- If you
copied a task, did you save it? Crew will only display after
a copied task is saved.
- If part
of the crew is displayed but not all, verify that you added
all the crew members under the activity.
- If you
copied a task, only the crew assigned to the original activity
(and original task) will be listed.
with AOL accounts have reported difficulties downloading the CITRIX
program file. It will download to your computer, but may not install
properly. If you have AOL and cannot download or install this
file, have another member (without AOL) download the file on to
their computer and then send it to you as an attachment to e-mail.
If you cannot get a member in your local area to do this for you,
please contact your SO-IS for assistance. You should then be able
to install the program without corruption errors. If the file
does not install, make sure that you are using Windows 95 or above.
found on the "Member Roster" report. You can access
the Member Roster report in the "Reports" section of
users cannot normally print reports directly, nor can
they generate a CSV formatted report directly. To do either,
after the report has been generated in PDF format, click the
File menu at the top left of the screen. On
the drop-down menu, select Generate to File
and then PDF (to save the file in a PDF format)
or Delimited, and select the comma sign, to
save the file, which can then be opened in Excell. Once the
file is saved to disk, open it and print it. Note: DO NOT save
the report file to Local; save it to Client. For details, take
an EOM Activity
require you to enter an EOM Activity to record that they are completed.
Otherwise, AUXDATA will assume that the mission has never ended
and will continue to count hours.
an Approved Activity
an activity after it has been approved, you must first un-approve
it. Open the activity approvals screen and move the activity to
the unapproved list. You will now be able to delete it as you
if we switched crew during a mission?
See the tutorial
on how to do this: Entering Missions with Crew changes.
If you search
for someone and don't find them, check the following:
- Did you
spell the name correctly?
- If you
used the wildcard (%), was it in the correct location? (SM%
will find names BEGINNING with SM, like Smith. %SM will find
names that end in SM).
- Try being
less specific. Try S% instead of SMITH.
- Look at
your Find window. If Emp ID is listed first and you're searching
by name, you must use the wildcard BEFORE the name as well.
So, searching for SMITH won't find anything when Emp Id is listed
first, but %SMITH will.
To find records
more quickly than scrolling through a list, you may either perform
a query or use the Filter feature available throughout the application.
Click here to take the tutorial on Querying. Click here to take
the tutorial on Filtering.
If you try
to exit a screen before you've finished, AUXDATA will often give
you a message about required fields. If this happens, first click
Clear in the menu at the top, then choose Record.
This will erase everything you've entered and allow you to exit
the screen. This is particularly useful when you realize you've
made an error and need to stop entering data or begin again.